Property management for small landlords.

PropertyFolio (also written "Property Folio") is a rental property management app from SSR Digital LLC, available on the web and as native iOS and Android apps. It brings rental finances, leases, tenants, repairs and investment research into one place.

Get the app: Download PropertyFolio on the App Store (iOS) · Get PropertyFolio on Google Play (Android)

50 + DC State Lease Rule Coverage · 2 Properties on the Free Plan · Web + apps iOS and Android Available · 3 Online Payment Methods

All PropertyFolio features

PropertyFolio ships 48 features for landlords. Availability depends on your role, plan and installed app version.

Flagship features

• AI Document Extractor — Upload a lease, closing disclosure, mortgage statement, tax form, insurance policy or a bill and the fields are read out and filled in for you. You review every value before it saves.
• Portfolio Analytics — Income, expenses, net, cap rate, cash-on-cash and occupancy for every property and for the whole portfolio, with a monthly trend and a year-over-year comparison.
• Budget & Expense Tracking — An editable month-by-month budget grid per property: type over a month to override it, and add your own categories. Photograph a receipt to log an expense, and vendor costs post themselves.
• Investment Analyzer — Evaluate US properties with provider estimates, comparable evidence, cash flow after reserves, financing and BRRRR scenarios. Review assumptions and repair estimates before relying on the numbers.
• 51-State Lease Compliance — Build residential leases for all 50 states and DC with state-specific rules, disclosures and review prompts. Local rules, exceptions and your actual lease still need review.
• Tenant Background Screening — Order criminal, eviction, sex-offender and watchlist checks, with credit and income on the larger package. The applicant enters their SSN on the provider's own site, never on ours.
• Online Rent Collection — Tenants pay rent and bills by card or bank transfer, or with Apple Pay in the app. Funds land in your own connected Stripe account, and you decide whether the tenant covers the fee.
• Team Access Controls — Invite a property manager, scope them to specific properties, and pick one of four levels: full, read only, maintenance only, or financials only. Enforced on the server, not just hidden.
• Maintenance Management — Track a repair from request to resolution with photos, comments, scheduled visits and an assigned contractor. What you pay the vendor posts straight into that property's expenses.
• Property Inspections — Record condition room by room with photos and ratings, share the report for tenant e-signature, and tick which damaged items become work orders. Move-out renders against move-in.
• Move-Out & Deposit Workflow — From notice to vacate, through the move-out inspection, to settling the deposit, with your state's return deadline calculated and a disposition statement you can send or file.

Core features

• Investment Evidence & Due Diligence — Review source dates and comparable eligibility. Add documented rent rolls, repair quotes, tax evidence and renovated sales; keep your inputs separate from provider estimates.
• Maximum Offer Calculator — Explore an offer price against your cash-flow, cash-on-cash and debt-coverage targets. Change reserves and stress assumptions to see how the result moves; it is a planning estimate.
• Investment Opportunity Discovery — Search available US listings against your buy box, compare explainable rankings and revisit saved searches. Properties with insufficient rent evidence stay unrated.
• Forecast & Actual Outcome Tracking — Record actual purchase, rent and repair outcomes against a saved forecast. Keep retrospective entries distinct from prospective accuracy results; evidence grows with real outcomes.
• Investment Watchlist — Save properties under review, set target thresholds and return to their reports. Refresh market evidence deliberately; a saved analysis is not a live listing feed.
• Bank Transfer (ACH) Payments — A bank transfer costs the tenant 1% capped at $8.00, against 3.5% + $0.30 on a card. Both prices are shown side by side at checkout so they can see what paying by bank saves.
• Auto-Pay for Tenants — Tenants authorize recurring bank payments for reviewed rent charges. Rent and payer changes follow the lease review flow; a new payer sets up their own payment authorization.
• Payment Requests & Deposits — Send a payable request for a security deposit, a utility bill, a repair or anything else. The tenant gets an email with a pay button, and an open deposit request cannot go out twice.
• Record Offline Payments — Log rent taken by cash, check, Zelle, Venmo, Cash App, bank transfer or card, with the date, method and reference. The schedule, the budget and the tax report all stay complete.
• Rent Schedule, Reminders & Late Fees — Rent is scheduled for the whole lease term. Tenants get reminders at 3, 7 and 14 days past due and late fees apply on your rules, while a payment still clearing is left alone.
• E-Signatures — Send a lease for signature and the tenant signs from an emailed link on any device, with no account needed, by typing or drawing. Every action lands on a certificate of completion.
• Tenant Portal — Tenants get their own login on web and mobile to pay rent, see what they owe, read and download their lease, upload the documents you asked for, and message you.
• Vendor Management & 1099 Tracking — Keep a contractor directory with trades, insurance and licence expiry, W-9s and per-job ratings. See spend by vendor and get a summary for anyone you paid $600 or more this year.
• Tax Reports: Schedule E & 8825 — Generate a Schedule E for personal filing or a Form 8825 for an entity, on a calendar or fiscal year, with per-property categories and depreciation. Export to CSV, or print to PDF.
• Bank-Connected Mortgage Tracking — Link your bank once to import a mortgage's balance, rate, payment and escrow. We keep the amortization current and flag escrow changes. Mortgage data only, never your transactions.
• Lease Amendments & Renewals — Review rent, term and tenant changes against the original lease. Amendments and renewal proposals preserve prior records and require the necessary signatures before taking effect.
• Reviewed Lease Lifecycle — Review original lease records, future starts, renewals, releases and endings while preserving signed documents. Track contract ending, possession and financial settlement separately.
• Household & Guarantor Records — Record the actual tenants, occupants, payer shares and reviewed guaranties. Keep payment responsibility, household membership and each required signature distinct.
• Payer Changes & Payment History — Transfer an unpaid rent balance to the reviewed payer while keeping completed payments and prior attempts with their original records. New payers authorize their own payments.
• Payment Clearing Status — See rent still due separately from bank transfers awaiting settlement. Clearing money is not treated as a completed payment, and payment history stays attached to the lease.
• Community Announcement Board — Share property announcements, events and alerts on the web, with scheduled posts, photos, PDFs, comments and moderation. Available community pages depend on your plan.
• Mortgage & Escrow History — Review dated mortgage and escrow statements, apply costs to selected months and keep principal, interest, taxes and insurance separate. Preview changes while preserving manual monthly overrides.
• Property Tax & Insurance Bills — Track tax years, separate insurance policies and renewals. Review when costs apply and who pays them, keeping recorded payments distinct from budget accruals and lender escrow.
• Private Insurance Policy Assistance — Review policy passages, exclusions and deductible context alongside a repair. Private guidance for authorized staff highlights missing evidence; it is not a coverage decision or claim submission.
• AI Rent Estimates — Market rent estimates with a low and high range for any unit, blending RentCast, Zillow and Redfin data. Built into the lease wizard, listings and the Investment Analyzer.
• Multi-Unit Support — Run a duplex or an apartment building with per-unit rent, tenants, leases, expenses and analytics, switching between one unit and the whole building. Plans count properties, not units.
• Tenant Management — See where every tenant stands, from invited through screening to on a lease or moved out, worked out from real evidence such as an active lease. Request documents, track renter's insurance.

Additional features

• Lease Under Your LLC — Keep a list of the businesses you own and pick which one a lease is made under. The name is captured when the lease is created, so renaming a company never rewrites a signed document.
• Lease Upload, Reuse & Templates — Upload an old lease and AI pre-fills the wizard with rent, dates, tenants, utilities and house rules. Save the setup as a reusable template, or start a new lease from an existing one.
• Lease PDF Export — Export any lease, amendment or termination agreement as a formatted PDF, ready to share with tenants, attorneys or lenders.
• In-App Messaging — Message tenants with photo and file attachments. A maintenance request opens its own thread, and unread counts keep both sides in sync in a single inbox.
• Split Rent Between Roommates — Co-tenants on one lease can each be billed their own share of rent and deposits and pay separately. Payment shares stay separate from each person's contractual responsibility.
• Mark a Property as Sold — Record a sale with the price, loan payoff, commissions and closing costs. Every record stays, the property leaves your active views and plan count, and you get the lifetime total return.
• Rental Listings — Draft a listing for a vacant unit with a generated description and a market rent estimate, ready to use wherever you advertise. Publishing to listing sites is on the roadmap below.
• Smart Notifications — Lease expiry alerts at 90, 60 and 30 days to both sides, plus rent, maintenance and signature updates in the app, by push and by email. Quiet hours and digests are yours to set.
• Mobile Apps for iOS & Android — Native apps, not a wrapped website. Landlords, property managers and tenants each get their own home screen, and tenants can pay rent with Apple Pay from the app.
• Sign In with Apple & Google — Sign in with Apple or Google on the web and in the apps, or use email and a password. On your phone, come back in with Face ID or a fingerprint.

Coming soon

These are planned and are not available yet.

• Listing Syndication — Publish a vacant unit to Zillow, Apartments.com and Realtor.com from a single listing, carrying across the description and market rent analysis you already have.
• Commercial Leasing — NNN, Gross, Modified Gross and Percentage Rent leases, with CAM reconciliation, rent escalations, rent rolls and commercial analytics.
• Commercial Tenant Screening — Business credit reports via Experian and D&B, with financial statement analysis for evaluating and risk-rating a commercial tenant.
• AI Property Visuals — Upload a floor plan and generate staged interior photos for your listing, plus automatic exterior street views for any US address.
• Canada Support — Canadian provinces, CAD currency, and Canadian tax rules including provincial landlord-tenant regulations.

How it works

• 1. Add your properties — enter details manually or upload documents and let AI do the work.
• 2. Document move-in condition — run a room-by-room inspection, e-signed by your tenant.
• 3. Track everything — rent payments, expenses, vacancies, and ROI in one dashboard.
• 4. Grow your portfolio — use data-driven insights to make smarter investment decisions.

Pricing

Free plan (2 properties), Starter ($9/mo, 5 properties), Growth ($19/mo, 15 properties, 7-day free trial), Plus ($49/mo, 50 properties), and a custom Enterprise tier. No credit card required to start.

Frequently asked questions

Explore the app and get practical help

• PropertyFolio for small landlords
• Search the PropertyFolio Help Center
• Add your first rental property
• Set up rent collection
• Track rental income and expenses
• Explore investment opportunities
• Create a community announcement
• Understand rental property returns
• Compare property management tools