PropertyFolio vs TenantCloud: Plans and Rental Workflows
By PropertyFolio · Published 2026-06-24 · Updated 2026-09-18
Compare PropertyFolio and TenantCloud on rent, maintenance, lease limits and the distinction between a free plan and a trial.
This guide is published by PropertyFolio, one of the products compared. It is a documented starting point for evaluation, not an independent ranking or a claim that we tested every feature.
Competitor facts in the table were checked on September 18, 2026 against TenantCloud's official pricing and feature page. Follow that source for current plans, eligibility and charges.
| Consideration | PropertyFolio | TenantCloud |
|---|---|---|
| Plans and price | Free for 2 properties; paid web plans start at $9/month. Limits count properties, not units. Paid capabilities and third-party charges are separate. | Paid Starter, Growth, Pro and Business plans with a 14-day trial. A free trial is different from an ongoing free subscription. |
| Rental operations | Income and expenses, tenant records, reviewed lease tools, rent collection, inspections and repairs. US residential properties; availability depends on role, plan and app version. | Starter lists rent payments, maintenance, listings and applications. Higher plans add inspection, reporting and owner/team capabilities. |
| Documents and advanced tools | AI document extraction with review. Paid Investment Analyzer includes evidence, financing, offer scenarios and saved outcome tracking; estimates are not guaranteed returns. | Its pricing table includes AI listing descriptions and lists an AI assistant; confirm the relevant plan and task in a demo. |
A capability missing from this table is not a claim that either product lacks it. Ask for a demonstration of the specific task you need.
What to prioritize in your evaluation
- Compare active lease, storage, team and reporting limits, not just the advertised property count.
- Check monthly versus annual billing and what happens after the trial ends.
- Try a tenant maintenance request and lease renewal in both products, including the tenant's phone view.
Where PropertyFolio fits
PropertyFolio brings property records, rent, expenses, leases and repairs together for independent landlords. You can enter records manually or review fields extracted from supported documents. Investment tools are for researching a prospective purchase as well as revisiting its assumptions.
Investment Analyzer, team access, tenant screening and bank-connected mortgage import require a paid plan. Analyzer search limits and community page limits vary by plan. Screening and online payment processing have separate charges; in-app subscription pricing can differ from web pricing.
PropertyFolio does not offer a general ledger or automatic bank-transaction feeds. Bank connection is for mortgages. Listing syndication, commercial leasing and Canada support remain planned features. Community announcements are available on the web; check the installed app version for mobile availability.
Try the workflow before moving your portfolio
Use sample records to inspect a monthly budget, one lease and one maintenance request. Check the tenant view, export options and how your selected plan handles your property and unit count. Include subscription, payment and screening charges in the comparison.
Download the rental software evaluation checklist, read the small-landlord selection guide, or explore PropertyFolio and its plan limits.
Start PropertyFolio free with 2 properties. No credit card required; paid features and processing charges are separate.